EHCP evidence for parents in England: what to gather before a school meeting
Updated: Oct 11
Preparing for an EHCP or SEND meeting does not mean collecting every message you have ever received. Start with the child’s strengths, what is working, the barriers they experience and what support has already been tried.
Keep a short timeline of relevant events, with dates and original sources. Separate observed facts from opinions, and record the child’s own views in their preferred communication style.
Useful material may include school support plans, attendance information, professional assessments, examples of work, incident records and records showing the impact of strategies.
For each need, ask: what is the impact on learning or daily school life, which provision helps, who provides it, how often, and how will it be reviewed?
After the meeting, request a written record of agreed actions, responsible people and review dates. Avoid sharing sensitive child records publicly on social media.
Looking Glass Care offers practical independent EHCP and SEND support for families in England. Visit lookingglasscare.co.uk for a free 30-minute introductory consultation or to explore tailored support. This article is general guidance rather than legal representation.
One hour of practical SEND support for £35
Looking Glass Care offers parents and carers in England one hour of practical EHCP and SEND support focused on one agreed question, evidence pack or school meeting. Preparation of agreed documents is included at no extra charge and does not reduce your booked support time.
Video, telephone, email or messages are available by agreement. We confirm the document sample, expected output and arrangements before work begins. Independent practical support does not include legal representation or a guaranteed educational or funding outcome.
Not sure whether it fits? A separate free 30-minute introductory consultation is available. Email info@lookingglasscare.co.uk to discuss your question and any deadline. Please keep children's records out of public comments and arrange how to share agreed documents.
Useful resources for this topic
If you would like a practical record to use alongside this article, the resources below explain their scope, format and price. Choose only the material that fits your circumstances; a completed template is a starting point for action and review.
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